Academic Regulations

Honest Academic Conduct

Honesty and integrity are integral components of the academic process. Students are expected to be honest and ethical at all times in their pursuit of academic goals in accordance with Policy 3100, Student Rights, Responsibilities and Administrative Due Process. Procedure 3100.3 describes the Academic and Administrative Sanctions for Students who are found to be cheating. A copy of Procedure 3100.3 can be obtained in the Office of the Vice President of Student Services.

Course Repetition Policy

  • No course in which a "C" or better grade has been earned may be repeated.
  • Students will not be allowed more than four enrollments in any activity course, regardless of grade or symbol earned.
  • Each course in which an unsatisfactory grade (“D,” “F,” or “NP”) has been earned may be repeated once without a petition. The course being repeated must be the same as the original course, not its equivalent. Only the newly-earned units and grades will be used in computing the grade point average.

Academic Renewal Without Course Repetition

A student with a semester of substandard academic performance that is not reflective of present demonstrated ability may petition to have the substandard semester disregarded in computation of grade point average.

The following conditions apply:

  1. To be eligible for academic renewal without course repetition a student must:
    1. have transcripts from all institutions attended officially on file;
    2. successfully complete, in an accredited college or university, 15 units with a grade point average of at least 2.0 subsequent to the work to be disregarded. All courses taken during the semester/session in which the student reaches or exceeds the 15 unit minimum will be used in computing the 2.0 grade point average;
    3. have one year elapsed since the semester/session to be disregarded was completed.
  2. Students with degrees or certificates: Semester/session(s) prior to earning a degree or certificate are not eligible for academic renewal.
  3. A maximum of 24 units or two semesters or summer sessions, may be disregarded, whichever is greater. For purposes of academic renewal for summer session work, a summer session will be defined as all courses which commence after the termination of the spring semester and end prior to the commencement of the fall semester. Intersession work will be included in the spring semester. Short-term or carry-over classes will be considered to be part of the semester or session in which credit is awarded or a grade is posted to the student’s permanent academic record.
  4. For any semester/session in which course work is to be disregarded, all courses in that semester/session will be disregarded including satisfactory grades.
  5. If grade alleviation has already been applied two times for a course included in the semester to be disregarded, the course will not be eligible for academic renewal without repetition and will remain on the academic record.
  6. If previous action for academic renewal has been applied to coursework included in the semester to be disregarded, the course will not be eligible for academic renewal without repetition and will remain on the academic record.
  7. Academic renewal without course repetition may be applied to substandard semester(s) from another accredited institution.
  8. Similar actions by other accredited institutions will be honored and also be counted as part of 24 units or two semesters/sessions limit to be disregarded.
  9. The permanent academic record will be annotated in such a manner that the record of all work remains legible, ensuring a true and complete academic record.
  10. Recalculation of the grade point average will be used toward qualification for graduation with honors.
  11. Academic standing for the semester/session(s) will not be adjusted.
  12. Once the petition is approved, the action is not reversible.

Course Repetition—Lapse of Time

Academic departments may require that courses for the major be completed within a specified number of years prior to the granting of the Associate Degree, Certificate of Achievement, or Certificate of Performance. Students may be required to repeat a course in which a satisfactory grade (A,B,C, or P) has already been earned. Students with questions about the applicability of previous coursework are advised to consult the department as early as possible.

Disability Support Programs and Services (DSPS) Repeat

Additional repetitions of a course to accommodate a student's disability-related needs may be permitted. For students with disabilities, course repetition is determined on an individual student basis. Contact DSPS Office on campus for more information.

Mandated Training

Students who are required to meet a legally mandated training requirement as a condition of continued paid or volunteer employment may repeat a credit course any number of times. Students should complete the Mandated Training Course Repetition form.

For more information on course repetition, consult the Counseling Office at your college.

Transcripts of Record

A student may order an official transcript of record online, in person, by mail or via fax. To order an official transcript online, visit: https://studentweb.sdccd.edu/transcript/. Transcripts ordered online will be mailed within 1-2 business days.

To order a transcript in person, a student may complete a request at the Accounting Office at the college, or in person at the Office of the Registrar, San Diego Community College District, Administrative Office, 3375 Camino del Rio South, San Diego, CA 92108.

Payment of fees must be made prior to processing a request for transcripts.

The following policy has been adopted by the San Diego Community College District Board of Trustees regarding the issuance of transcripts of record:

  1. The first two transcripts will be issued without charge.
  2. There will be a charge of $5.00 for each additional transcript.
  3. All transcript requests are processed within 10 working days except "RUSH" orders.
  4. A $10.00 special handling fee will be charged for all "RUSH" order transcript requests, including hand carried transcript requests ordered at the District Office. Rushed transcripts are processed within 24-48 hours of receipt. The special handling fee will be charged per request.
Requests will not be processed if students have outstanding holds preventing the release of the official transcript.

All official copies of the student's permanent record are in the Office of the Registrar. The Office of the Registrar will certify only to the accuracy of the records prepared by and issued directly from that office to another institution.

More information on ordering transcripts is available at: http://studentweb.sdccd.edu/docs/transcript.pdf

Transcripts of Prior Academic Credit

Students with credit from other colleges and universities must have official transcripts on file with the college.p>

  • Official transcripts are those sent directly from one institution to another.
  • Transcripts will only be accepted for one year after issuance.
  • Transcripts brought in by students may be accepted for unofficial purposes such as prerequisite clearance.
  • Transcripts are required even if prior credits do not appear relevant or if units were taken years ago.
  • Students receiving veterans benefits must have transcripts on file within one semester.
  • Certain programs require transcripts before admission to the program.
  • Official transcripts from other institutions become the property of the college and will not be duplicated or returned.
  • Official transcripts should be sent to the following address:
    • San Diego Community College District
      3375 Camino del Rio South, Rm. 100
      San Diego, CA 92108-3883

Please note: Foreign transcripts are not evaluated by the college. This service is available through outside companies for a fee. Contact the college Evaluations Office for additional information.

Transferability of Credits

Credits from other regionally accredited institutions may be accepted for transfer credit after evaluation by District and college evaluators. San Diego City College will not accept the transfer credits from another institution if the evaluation by the District and college evaluators determines that the credits received from another accredited institution do not meet the equivalent standards for a similar course taken at San Diego City College.

Academic Credit for Nontraditional Education

Academic credit may also be available to currently enrolled SDCCD students for skills or knowledge not obtained by formal scholastic experience or for prior course work with content determined equivalent to district courses.

Credit is available through the following:

  • College-Level Examination Program (CLEP)
  • Defense Activity for Non-Traditional Education Support (DANTES)
  • Advanced Placement Examinations (AP)
  • International Baccalaureate (IB)

To obtain credit, students must request the evaluation of tests and meet the following criteria:

  • All official transcripts must be on file.
  • Official copies of test scores must be submitted.
  • Students must be currently enrolled.

Limitations on credit by standardized examination:

  • Tests cannot be used to meet the American Institutions nor laboratory requirements. The English composition requirement can be met by the AP exam.
  • Credit will not be granted for equivalent courses completed.
  • Grades are not assigned, nor is the credit used in calculating grade point average.
  • Departmental approval is required to satisfy requirements in the student's major.
  • Credit granted by SDCCD does not necessarily transfer to other institutions. Transferability of credit is determined by the receiving college or university.
  • A maximum of 30 cumulative units may be granted for acceptable scores on any combination of AP, CLEP, DANTES, or IB.

Click here to see the tables indicating the score necessary, the credit allowed, and the area(s) satisfied for each of the examinations accepted for credit (pages 51-63 of 2011-2012 catalog).

Credit by Examination designed and approved by individual disciplines

The term “examination” means any written, oral or performance standards determined by the individual departments. Forms are available in the Evaluations Office.

Credit for non-college credit vocational courses

Students who complete non-college credit articulated courses (SDUSD/SDCCD) that are equivalent in subject matter, content, educational objectives, length of course, and performance standards and pass a college faculty approved examination for the course offered by the college may have these courses converted to college credit. Additional information is available in the Evaluations Office.

Academic Information For Veterans And Military Servicemembers:

  • Acceptance and Application of Military Credit

    San Diego City, Mesa, and Miramar Colleges apply credit for educational experience completed during military service toward the associate degree in accordance with the associate/baccalaureate credit recommendations contained in “A Guide to the Evaluation of Educational Experiences in the Armed Services” published by the American Council on Education (ACE). Students must submit documentation of educational experiences during military service. Acceptable documents include:

    • AARTS or SMART Transcript
    • DD-214
    • DD-295
    • NAV/PERS 1070/604
    • DD-2586
    • National Guard Bureau (NGB) Form 22E
    • Coast Guard Institute
    • Community College of the Air Force (CCAF)

    Students who have completed at least six months of continuous active U.S. military service have fulfilled the following degree requirements:

    • 4 units of credit towards the associate degree
        • The Health Education requirement
        • The Physical Education requirement (both courses)
    • The California State University General Education-Breadth Pattern (CSU GE) Area E requirement.

    Other educational experiences during military service may also fulfill additional major, general education, or elective degree requirements. More specific information is available in the San Diego Community College District Evaluations Office.

  • Service Members Opportunity Colleges System (SOC)

    San Diego City, Mesa, and Miramar Colleges are members of the Service members Opportunity Colleges (SOC) Consortium. As members, the colleges provide educational assistance to active duty service members and agree to accept credit for educational experiences during military service as recommended by the American Council on Education (ACE).

    In addition, the colleges accept credit from other non-traditional sources such as DANTES and CLEP examinations. The San Diego Community College District is committed to military personnel who may choose to participate in the SOCNAV/SOCMAR Program network through the campuses of San Diego City and San Diego Miramar Colleges. SOCNAV/SOCMAR was established to better serve highly mobile service members and their families. For more information on these programs, contact the Military Education advisor at the following locations:

    • Naval Base San Diego (32nd St.) ........................................619-233-5617
    • Marine Corps Recruit Depot (MCRD) ..................................619-295-9974
    • Marine Corp Air Station Miramar (MCAS) ............................858-536-4329
  • U.S. Air Force and U.S. Army ROTC Programs
    Under the provisions of a special agreement, students may participate in the Army or Air Force Reserve Officers Training Program (ROTC) at SDSU. San Diego City, Mesa and Miramar College students may enroll and attend ROTC classes at SDSU by contacting the SDSU Military Science Department 619-594-5545. Financial assistance may also be available. The credits earned in these classes may be transferred as electives to meet the degree requirements of City, Mesa and Miramar Colleges.