Federal Work Study
- If you accept your Federal Work Study (FWS) award, the FWS coordinator will contact you separately regarding the documentation required for employment and the eligibility requirements
- FWS awards are paid on a monthly basis based on the hours you worked in the previous time period
- FWS awards are valid until you have earned the full award, the end of the Spring 2015 semester or your last date of enrollment whichever occurs first
- Students with convictions may be ineligible to work depending on the type and number of convictions
All new borrowers at San Diego City College must complete an online entrance interview at:
www.StudentLoans.gov Click on the entrance counseling link.
1. After successfully completing the online entrance interview select San Diego City College as your school of choice.
2. Print out your entrance interview confirmation and keep a copy for your records.
3. Submit the confirmation with your Loan Request form.
Student borrowers may download and print the Loan Information Guide and the Loan Request form from our financial aid website at: Federal Direct Loan (Subsidized)
Be prepared to provide four different references or contact persons that have a different address than you and who will know how to contact you. You will need to provide their name, complete mailing address, phone number and relationship.
References to be provided include the following:
- Parent or other adult relative
- Grandparent or other adult relative
- Friends or Neighbors
After submitting your loan request, it may take 2-4 weeks for processing. You must also complete and sign your Master Promissory Note (MPN) electronically on the Internet.
The electronic MPN (eMPN) may be signed at any time at: www.StudentLoans.gov
You must meet the following criteria in order to receive a Direct Loan:
- Have a completed financial aid file for the 2014-2015 school year
- Meet the Satisfactory Academic Progress standards or be approved through the appeal process with approval to receive a Direct Loan
- Be enrolled in a minimum of 6 units each semester with at least 1 class at San Diego City College
- Accept the online Terms of Agreement
- Meet all other criteria required to receive Federal Student Aid
- Exit Interviews are required for students who graduate, drop or withdraw below 6 units and do not re-enroll
Stop Payment of Mailed Checks
- If your check is mailed to the wrong address, the earliest you can request a stop payment is two weeks (10 working days) after your check was originally mailed
- Stop payments may take up to four weeks or longer to process once it is submitted to our office
- The Financial Aid Office handles all questions regarding the processing and mailing of checks or stop payments
- You do not need to contact any other office for assistance
- If you receive your original check in the mail after you have submitted the stop payment paperwork, you must return the original check to our office and wait for the replacement check to be issued
Rejects of Direct Deposit Payments
- If your direct deposit is rejected, we will need to cancel that disbursement and re-issue you a check that will be mailed to you
- Rejects will delay your receipt of your disbursement
- You will be contacted so you can update or change your bank account information on Reg-e
Check Pick Up
- Check pick up will be done on an exception basis for one semester only
- You must submit a request to our office for approval in order to have your checks picked up
- You must show a student ID and a picture ID to receive your check from the Accounting Office (A-114)
- Checks will be held for 10 working days before being canceled
- You will not be able to pick up your check before the scheduled disbursement dates. NO EXCEPTIONS!
Repayment of Emergency Loans
- If you owe an emergency loan, your disbursement status will be set to pick up on a temporary basis
- Your status will be re-set after you have repaid your emergency loan
- All emergency cash and book loans must be repaid to the Accounting Office in A-114 as per the agreement you signed
- If eligible for aid, you may repay your emergency loan in full and then receive your entire scheduled financial aid check
- You may also endorse your aid check and the Cashier will make an adjustment check less your emergency loan amount
- Adjustment checks are usually available for pick up two working days after you endorse your financial aid check
- Failure to repay your emergency loan as agreed will result in a District Hold being placed on your student record
Financial Aid Received May Have to be Reported to the IRS
- Any financial aid grants or scholarships received from January 2014 through December 2014 must be reported as taxable income to the IRS on your 2014 Tax Return, if you are required to file
- Exception: Financial Aid used for tuition & fees, books & supplies and equipment required for courses are exempt
- The Financial Aid Office is not able to determine how much of your financial aid is considered taxable income
- Please contact a tax advisor or specialist for more assistance
Understanding your 2014-2015 Award Letter
Estimated Budget: This is our standard budget showing the estimated costs you may incur for the academic period. These costs are estimates only and your actual costs may be different.
Estimated Resources: These figures are calculated using the Federal Methodology Need Analysis and is based on the income and asset information you reported on your FAFSA or documentation submitted to our office. The Student Contribution and Parental Contribution reduce the amount of financial aid you may receive.
Estimated Need: This is the maximum amount of financial aid you are eligible to receive from all sources of financial aid. It is determined by subtracting your Estimated Resources from your Estimated Budget. Your Estimated Need may be met through grants, loans, Work-Study or other educational resources such as scholarships. Your full need may not be met due to limited funding from the Federal and State Financial Aid programs.
Offer of Assistance: This section shows the financial aid you have been awarded for each semester.
- Pell Grant (California residents), SEOG, Cal Grant B and C, and some EOPS awards are disbursed directly to you
- Pell Grant (Non-residents) and BOG Waivers are computer transactions paid directly to the Accounting Office
- Federal Work Study is paid monthly based on the hours you worked the previous month and verified by your job supervisor
- Direct Loans are disbursed twice per loan period (Please refer to the Direct Loan webpage for more information on the loan disbursement process and requirements).
This page was last updated on July 18, 2014.