Academic Senate

Shared governance, sometimes referred to as participatory governance, is the method in which campus constituent groups makes recommendations and participate in campus decision-making processes. As outlined in the statutory framework below, faculty have a specific role to play within the decision-making process as it pertains to academic and professional matters.

 

THE APPOINTMENT PROCESS

Quick Form Access:

• Committee Request Form
• Faculty Hiring Committee Request Form

Faculty representation on committees is a vital part of shared governance. In accordance with AP 2510,  The SDCC Academic Senate’s  Committee on Committees (CoC) appoints faculty to committees at the campus, district, or other affiliate level, which includes appointments to ad-hoc committees and to hiring committees for positions other than faculty. Per the Senate Bylaws, membership in newly-established committees as well as vacancies on existing committees are to be filled in this manner. A log of committee appointments is kept by the Academic Senate Committee on Committees. All faculty members on any committee are appointed by the Academic Senate (Part-time and Full-time).

Please review the different types of requests below.

1. For those chairs of committees (including search/hiring committees for positions other than faculty hires) seeking faculty appointees

A. Go to our Committee Request Form to initiate the recruitment process.  You should receive a confirmation email upon completing the form.

B. A solicitation notice with the information you've included on the form will be sent to all City College faculty via email, usually on the Monday following your form submission (holidays excepted).  Faculty should have at least one full business week to apply.

C. The Senate Executive Committee on Committees will review, vote and appoint faculty members the following week.  Note: the committee call may need to be sent out for multiple weeks in the case of a poor applicant pool.  The Chair of CoC will contact you if the appointment will be postponed. 

Timeline: The Committee on Committees intends to fill your request within two weeks of your initial request date.

For faculty (full-time and part-time) wishing to be appointed to a committee (other than to a faculty hiring committee--see above): watch for emails announcing the request for faculty to fill committee appointments. Usually these will go out on Mondays, except holidays. A link to a Google form application will be included in the email for you to complete and submit electronically, usually due by the end of the same week on Friday at 5:00 p.m.

• For administrators needing Senate Exec Representation: (not a call out for the faculty at large) - Executive Representation Request 

 

2. For faculty hiring committees

A. The chair of the hiring committee (typically the department chair) must recruit committee members by soliciting participation from all department faculty to ensure an equitable process and diverse committee.  Please have faculty interested in being on a hiring committee contact whomever is recruiting for that hiring committee (dean, chair of hiring committee, department chair, other designee) in order to be considered for the committee. All faculty need to have their EEO training completed before submitting their name to be in the hiring committee

B. Once the chair has received sufficient faculty interest, they should choose  faculty (from the interested pool) members to serve on the hiring committee.  Chairs must consider the following factors to ensure committee diversity:                   i. Ethnicity/Race ii. Board protected classes iii. School or department iv. Full-time or adjunct v. Special experience or knowledge.

C. The chair should then gather information from each faculty committee member and complete this form: Request for Academic Senate Review of Faculty Assigned to a Hiring Committee.

D. The Academic Senate Committee on Committees will review the final list as submitted by the department chair of the faculty position in question and approve or provide recommendations to the committee chair within two weeks.

Curriculum Review Committee:
Chair: Katy Bailey

Distance Learning Committee:
Chair: Aileen Gum

Elections Committee:
Chair: Erin Engstrom

Professional Advancement Committee:
Chair: Shane Haggard

Academic Senate Training and Resources

 

OTHER REQUESTS

• Questions or Concerns Associated with 10+1 for the Senate Exec Committee - Inquiry/Concern 
• Considering Agenda Items for Senate Executive and/or General AS Meeting - Agenda Request

The Academic Senate Equivalency Committee (ASEC) is an Ad Hoc Committee that shall be established by the Academic Senate to fulfill the requirement of California Education Code 87359, which states that the equivalency process “shall include reasonable procedures to ensure that the governing board relies primarily upon the advice and judgment of the Academic Senate to determine that each individual employed under the authority granted by the regulations possesses qualifications that are at least equivalent to the applicable minimum qualifications….”