Funding Requests

Workgroup Charge

The primary function of the workgroup is to review and award funds for conference and travel requests from classified professionals and administrators, and faculty as specified in the faculty collective bargaining agreement. The workgroup ensures fiscal responsibility and transparency in administering professional learning funds dedicated  to travel, conferences, workshops, and other similar activities. 

This group supports the planning processes for the Professional Learning Strategic Plan and Student Equity and Achievement Plan. The group reports to the following governance bodies:

• Professional Learning Council
• Academic Senate
• Classified Senate Professional Learning Committee

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Membership

Faculty

• Marco Anzures, Professional Learning Coordinator (Chair)
• Don Long, Professional Learning Faculty
• Anna Rogers, AB 705/1705 

Classified

• Sean Ryan, Classified Senate President
• Neary Sim, Classified Senate Representative

Supervisors

• Josolyn Hill

Ex Officio 

• Marco Anzures, Professional Learning Coordinator (Chair)

Choose which type of funding request you are applying for and select the appropriate form to submit. 

• Travel or Absence from Campus 
• Non-Travel Related 

Travel or Absence from Campus

Does your funding request include travel or an absence from campus? If the answer is "yes" you must complete a Pre-Authorization for Travel Form and get the required signature approvals from your chair (faculty only), manager or supervisor, and included your completed form with your request. You will then complete and attach your documents to the Request for Professional Learning Funds form.  

• Pre-Authorization for Travel Form
• Request for Funding Submission Form 

Non-Travel Funding Request

If your funding request does not require travel or absence from campus please complete the Non-Absence/Travel Request Form. For example, registering for an @ONE online workshop. Attach your form and supporting documents to the Request for Professional Learning Funds form.  

• Non-Absense/Travel Request Form
• Funding Request Submission Form

Funding Approval Process

The Professional Learning Funding Request Workgroup approves all submitted requests for professional learning funding. The group meets twice a month except for June (see dates at the bottom of the page). 

Steps

1. When you submit the completed forms you get an email notification that the workgroup has received your forms.
2. When your funding request is approved the workgroup sends your packet to Business Services for a final signature and sends you an email confirming you have been approved and for what amount. 
3. Final signatures from Business Services are done by Adobe Sign. Once completed you will receive an email from Adobe with a copy of the signed form. 

If you submitted a pre-Authorization for Travel: 

• Submit your completed forms in mySDCCD/PeoplesSoft prior to travel/conference
• Go to Completing Your Reimbursement for next steps

 

If you submitted a non-travel funding request: 

• How to Enter a Payment Request

Need Help?

• Individual 1:1 Training with Business Services

Travel or Absence from Campus 

If you traveled or were absent from campus and completed a pre-Travel Authorization form and submitted it on mySDCCD PeopleSoft, you must complete the Travel Expense Report in MySDCCD/Peoplesoft within 10 days of your activity.  

• Complete your travel/conference 
• Within 10-days of the event submit your Expense Report
• Travel Authorization Procedure

• Expense Report Procedure

Non-Travel/Other Funding Requests 

If your funding request did not require travel or absence from campus. You will complete a Payment Request in mySDCCD/PeopleSoft. 

In order for the reimbursement to be paid as a Payment Request, you must first submit the forms to add yourself as a supplier and recieve a supplier ID (once approved, typically your employee ID number). You may complete this step at any time before requesting the reimbursement. 

• Add as a Supplier (complete the Supplier Intake Form and W-9 and email to Sal Guzman, [email protected], in Business Services)
• How to Enter a Payment Request

Need Help?

• Individual 1:1 Training with Business Services

The Professional Learning Funding Request Workgroup approves all submitted requests for professional learning funding. The group meets twice a month except for June (see dates at the bottom of the page). 

Steps

1. When you submit the completed forms you get an email notification that the workgroup has received your forms.
2. When your funding request is approved the workgroup sends your packet to Business Services for a final signature and sends you an email confirming you have been approved and for what amount. 
3. Final signatures from Business Services are done by Adobe Sign. Once completed you will recieve an email from Adobe with a copy of the signed form. 

If you submitted a pre-Authorization for Travel: 

• Submit your completed forms in mySDCCD/PeoplesSoft prior to travel/conference
• How to Enter a Travel Authorization

If you submitted a non-travel funding request: 

• How to Enter a Payment Request

Need Help?

• Individual 1:1 Training with Business Services

Indicate Your Funding Source

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Funding Source #1 - AB 1725  

This fund is contractually reserved for faculty to use for professional learning. This is the first funding source faculty will typically pull from to cover approved professional learning expenses. 

Funding will be approved if the activity is reasonably related to the faculty member's discipline and/or work at the college. 

Funding Source #2 - Student Equity & Achievement Grant

No funding allocated from this source for fiscal year 2025-2026.

This fund has been allocated for classified professionals, supervisors, managers, and administrators to access professional learning funding. 

Funding will be approved if the activity is reasonably related to the employees area and/or work at the college AND meets the criteria for the grant.

When requesting Student Equity and Achievement funding please ensure that your activity reasonably meets the following criteria for the grant. 

Faculty (CBA Article 18.3)

• Full-time contract faculty are eligible to request up to $1,200.00 for professional learning activities each fiscal year.
• Part-time faculty are eligible to request a portion of the $1,200.00 based on their current teaching load. For example, if an instructor has a 0.50 FTEF, they can receive up to $600.00.
• Requests that go above the allotted amount are eligible for additional funding if they meet the criteria for the fund. 
  • Contract Faculty: Eligible for an additional $600.00 
  • Part-Time Faculty: Eligible for an additional amount equal to 50% of their allotment based on teaching load that semester

Classified Professionals, Supervisors, and Administrators

• These stipulations apply when there is funding available. 
• Individuals in this group who are full-time contract employees are eligible to request up to $1,200.00 for professional learning activities each fiscal year. 
• Part-time (NANCE) employees are eligible to request up to $600.00 per fiscal year
• Requests that go above the allotted amount are eligible for additional funding if they meet the criteria for the fund. 
  • Contract Employees: Eligible for an additional $600.00 
  • NANCE/PT: Eligible for an additional $300.00