Business Services Forms
- Accessing Budget Details on Peoplesoft
- Accessing SDCCD Custom Budget Financial Reports
- Budget Adjustment
- City College Budget Allocation Template
- Emergency Funding Request Form
- Journal Voucher
- COA Request Form
- Payment Request for Cal Card Reconciliation
- Signature Requests Process
- Voucher
Company Kitchen - Food Services and Catering Requests:
- Company Kitchen - City Catering Ordering
- How to create a login account and order catering
- SDCCD Food Services Frequently Asked Questions about Catering
HR Forms:
- AFT Adjunct Shared Governance: Committee Service Form
- Adjunct Allocation Process
- Adjunct PASS
- NANCE Officer Codes
- NANCE PAS (*The following CalPERS Retirement Forms are required if the answer is YES to either of the two required questions on the NANCE PAS: you work at least an average of 20 hours a week for one year or longer; OR, if you
work full time 40 hours a week for greater than 6 months)
*CalPERS Member Reciprocal Self-Certification Form *CalPERS Pre-Retirement Lump Sum Beneficiary Designation
- NANCE Short-Term Position Board Request
- Deadline for Short-Term Position Requests (January– June 2026)
- NANCE Student Enrollment Verification
- Student Employee Request for Employment Status Change
- Personal Profile Form - Onboarding New Hires (Adjunct & NANCE)
- Position Justification Form PJF
- Request for Short Term Acting/Out-Of-Class Assignment
- Request to Fill Faculty Position
- Retirement Resignation Separation Notice
- Person of Interest (POI) PeopleSoft Form Person of Interest (POI) FAQs
- Volunteer Intern Worker Registration Form
- Consultant/Contractor Registration HR Form
Employee FAQsWelcome Resources for New Hires How to Complete Timesheets How to View Assignments & Employee Record Number |
Supervisor & Manager FAQsTime and Labor WorkCenter – access Manager Self-Service functions in one place to approve and manage employee time and run key queries How to Enter Time on Behalf of Your Employee in HCM How to Approve Your Employee’s Time in HCM How to Approve Your Employee’s Time in HCM via the Classic Page Manage Delegation – set up a delegation request following the instruction below if you will be out of the office during an approval deadline or for an extended absence |
For additional tools, training and key resources, visit PeopleSoft HCM Info for more information.
KEY REQUEST FORM:
Purchasing Forms and Handouts:
- ACH Authorization for SDCCD Transactions
- Zoom recording from the training
- Blanket Order Template
- Category Codes with Contacts (Rev. July 2024)
- Confirmation/Request for Remittance Form
- How to enter a Payment Request
- Request for Special Handling Form
- Software License and Support Agreement (Rev. June 2024)
View the Most Recent Trainings:
SDCCD PeopleSoft User Handbook - Purchasing & Contract Services
District Purchasing Manual - PeopleSoft User Manual for Purchasing rev August 29, 2025
District Purchasing Manual - PeopleSoft User Manual for Purchasing rev August 29,
2025
- ARMA Rules
- Category Codes
- Change Orders
- Confirmation Form
- Direct Connect (Office Solutions) Orders
- Frequently Asked Questions
- How to Enter a Requisition
- Information to Gather Prior to Creating a Requisition
- Office Solution Express Reference Guide
- PeopleSoft Supplier Intake Process
- Status Definition
- Suppliers
- Workflow Process After Requisition has been Submitted
CAL-CARD
- Cal-Card Guidebook (Rev. 10/16/07)
- Cal-Card Cardholder Agreement
- Cal-Card Procurement Card Application
- Cal-Card Cardholder Statement of Questioned Item
- Cal-Card Purchase Log & Reconciliation Report
- Cal-Card FAQ's - Frequently Asked Questions
INDEPENDENT CONTRACTORS/CONSULTANTS FORMS:
SUPPLIERS (FOR NEW AND REVISIONS) FORMS:
- Insurance Requirements for San Diego Community College District
- Supplier Intake Form (Rev. July 2024)
- W-9 (Rev. March 2024)
- SDCCD Individual Release, Waiver of Liability
- TULIP - Temporary Insurance for Small Businesses
Facilities Request Forms:
- Hold Harmless Agreement for Food Vendors/Donors
- Public Art Policy Guidelines on Public Art on Campus
DRAFT as of 8/4/2025 pending approval of the City College Public Art on Campus Committee - Public Art Proposal Request Form
- Request for Use of Facilities
- Space Request Form for requesting permanent space by department
Site Improvement and Work Order Requests:
- Site Improvement and Work Order Presentation April 24, 2025 Zoom Link and Presentation PDF
- City College Site Improvement Form
- SDCCD New Work Order Form
- SDCCD 12 Steps to Site Improvements
-
FOR ALL MEASURE HH CAPITAL PROJECT REQUESTS (Projects NOT included in the Facilities Strategic Plan or Bond Prioritization List), please see the Facilities Planning Committee to access the Capital Project Request Form. Completed requests will be evaluated prior to being presented to the planning committee and College Council for final approval.
Travel Handouts:
- Pre-Authorization for Travel (Rev. April 2025)
- Travel Training Workshop on 2/15/2024 (Video)
- GSA Per Diem Rates (Daily meals and incidentals per diem by Location)
- Travel Pre-Payment Request: Hotel or Conference Registration
- Expense Report Procedure
- Travel Authorization Procedure
- AP 7400 District Travel (Rev. Nov. 2023)
- Directions for Deleting a Travel Authorization
- Directions for Canceling a Travel Authorization