Business Services Forms
Business Services Documents and Forms
- Accessing Budget Details on Peoplesoft
- Accessing SDCCD Custom Budget Financial Reports
- Adjunct Allocation Process
- Budget Adjustment
- City College Budget Allocation Template
- Emergency Funding Request Form
- Journal Voucher
- Payment Request for Cal Card Reconciliation
- Signature Requests Process
- Voucher
HR and Payroll
NANCE and Adjunct Process Guides
- Hourly New Hire and Rehire Onboarding Process Guide
- PAS Preparation and Submission Process Guide
- NANCE Quick Reference Guide
NANCE
- NANCE Officer Codes
- NANCE Salary Schedule effective January 2026
- Please Use This Campus Version of the NANCE PAS
NANCE PAS updated June 30, 2026 (*The following CalPERS Retirement Forms are required if the answer is YES to either of the two required questions on the NANCE PAS: you work at least an average of 20 hours a week for one year or longer; OR, if you work full time 40 hours a week for greater than 6 months)
*CalPERS Member Reciprocal Self-Certification Form *CalPERS Pre-Retirement Lump Sum Beneficiary Designation - Personal Profile Form - Onboarding New Hires (Adjunct & NANCE)
- NANCE Student Enrollment Verification
- NANCE Short-Term Position Board Request
- Deadline for Short-Term Position Requests (July-December 2026)
- NANCE Short-Term Position Board Request Process Guide
- NANCE Professional Expert Authorization & Employer-Employee Relationship Form
* Before employing a Professional Expert, PC&TS Classification must review and approve the Professional Expert Authorization form. Please submit this form to Business Services with the NANCE PAS. - Student Employee Request for Employment Status Change
Adjunct
- Adjunct/Overload/ESU PASS
- Personal Profile Form - Onboarding New Hires (Adjunct & NANCE)
- AFT Adjunct Shared Governance: Committee Service Form
Contract
- Contract Recruitment Process Guide
- Position Justification Form (PJF)
- Request to Fill Faculty Position Form (RTF)
- Request for Short Term Acting/Out-Of-Class Assignment
Person of Interest (POI)
- POI Request Form
- Volunteer/Intern Worker Registration Form
- Consultant/Contractor Registration HR Form
- POI FAQs
Retirement | Resignation | Separation
- Retirement Resignation Separation Notice (updated June 17, 2026)
- Once signed by the employee and immediate supervisor, submit this form to:
- Business Office Support Supervisor for contract employee or
- Assigned Technician for hourly employee
- Once signed by the employee and immediate supervisor, submit this form to:
2026 Payroll Schedules
Hourly (NANCE and Adjunct)
- 2026 NANC and Adjunct Employee Payroll Schedule
- 2026 Business Office Payroll Processing Schedule
Contract
- 2026 Contract Employee Payroll Schedule
- 2026 Business Office Payroll Processing Schedule
SDCCD Payroll Office
How to Complete Timesheets
HCM Time Reporting Codes & Descriptions List
How to View Assignments & Employee Record Number
Employee FAQs
Welcome Resources for New Hires
Employee Self-Service Questions
Supervisor & Manager FAQs
Time and Labor WorkCenter – access Manager Self-Service functions in one place to approve and manage employee time and run key queries
Manager Self-Service Questions
How to Enter Time on Behalf of Your Employee in HCM
How to Approve Your Employee’s Time in HCM
How to Approve Your Employee’s Time in HCM via the Classic Page
How to Review Employee Payable Time in HCM
Manage Delegation - Designate a proxy to approve employee time on your behalf during an extended absence or when unavailable during time approval deadlines. Refer to the instructions below to set up and accept a delegation request.
For additional tools, training and key resources, visit PeopleSoft HCM Info for more information.
Keys/Fob/Alarm Codes
City College Fillable Key Request Form
- Please indicate the following on the form:
- Alarm Code + Keys and/or Fob
- Alarm Code Request Only
- Once signed by the Dean or Manager, send the completed form by email to: [email protected] for processing
- Business Services will obtain VPAS approval signature
Purchasing and Contract Services
District Purchasing Manual - PeopleSoft User Manual for Purchasing rev August 29, 2025
Sections for Quick Reference
-
- ARMA Rules
- Category Codes
- Change Orders
- Confirmation Form
- Direct Connect (Office Solutions) Orders
- Frequently Asked Questions
- How to Enter a Requisition
- Information to Gather Prior to Creating a Requisition
- Office Solution Express Reference Guide
- PeopleSoft Supplier Intake Process
- Status Definition
- Suppliers
- Workflow Process After Requisition has been Submitted
Cal-Card
Food Services and Catering Requests
Facilities Requests and Public Art on Campus
- Request for Use of Facilities
- Hold Harmless Agreement for Food Vendors/Donors
- Public Art Policy Guidelines on Public Art on Campus
DRAFT as of 8/4/2025 pending approval of the City College Public Art on Campus Committee - Public Art Proposal Request Form
- Space Request Form for deparments requesting permanent use of space on campus
Site Improvement and Work Order Requests
- City College Site Improvement Form
- SDCCD New Work Order Form (update coming soon)
- SDCCD 12 Steps to Site Improvements (update coming soon)
- Site Improvement and Work Order Presentation April 24, 2025 Zoom Link and Presentation PDF
FOR ALL MEASURE HH CAPITAL PROJECT REQUESTS (Projects NOT included in the Facilities Strategic Plan or Bond Prioritization List), please see the Facilities Planning Committee to access the Capital Project Request Form. Completed requests will be evaluated prior to being presented to the planning committee and College Council for final approval.
Travel
AP 7400 District Travel (Rev. Nov. 2023)
Pre-Travel
- Pre-Authorization Form for Travel (Rev. April 2025)
- GSA Per Diem Rates (Daily meals and incidentals per diem by Location)
- Travel Pre-Payment Request: Hotel or Conference Registration
- Directions for Deleting a Travel Authorization
- Directions for Canceling a Travel Authorization