Business Services Forms

NANCE and Adjunct Process Guides

• Hourly New Hire and Rehire Onboarding Process Guide
• NANCE/Adjunct New Hire Onboarding Process and Timeline (Flowchart)
• PAS Preparation and Submission Process Guide
• NANCE Quick Reference Guide

NANCE

• NANCE Officer Codes
• NANCE Salary Schedule effective January 2026
• Please Use This Campus Version of the NANCE PAS
  NANCE PAS updated June 30, 2026 (*The following CalPERS Retirement Forms are required if the answer is YES to either of the two required questions on the NANCE PAS: you work at least an average of 20 hours a week for one year or longer; OR, if you work full time 40 hours a week for greater than 6 months)
  *CalPERS Member Reciprocal Self-Certification Form     *CalPERS Pre-Retirement Lump Sum Beneficiary Designation
• Personal Profile Form - Onboarding New Hires (Adjunct & NANCE)
• NANCE Student Enrollment Verification
• NANCE Short-Term Position Board Request
  
  • Deadline for Short-Term Position Requests (July-December 2026)
  • NANCE Short-Term Position Board Request Process Guide
• NANCE Professional Expert Authorization & Employer-Employee Relationship Form
  * Before employing a Professional Expert, PC&TS Classification must review and approve the Professional Expert Authorization form. Please submit this form to Business Services with the NANCE PAS.
• Student Employee Request for Employment Status Change

Adjunct

• Adjunct/Overload/ESU PASS
• Personal Profile Form - Onboarding New Hires (Adjunct & NANCE)
• AFT Adjunct Shared Governance: Committee Service Form

Contract

• Contract Recruitment Process Guide
• Position Justification Form (PJF)
• Request to Fill Faculty Position Form (RTF)
• Request for Short Term Acting/Out-Of-Class Assignment

Person of Interest (POI)

• POI Request Form
• Volunteer/Intern Worker Registration Form
• Consultant/Contractor Registration HR Form
• POI FAQs

Retirement | Resignation | Separation

• Retirement Resignation Separation Notice (updated June 17, 2026)
  • Once signed by the employee and immediate supervisor, submit this form to:
    • Business Office Support Supervisor for contract employee or
    • Assigned Technician for hourly employee

For a complete list of HR forms, visit the District HR Forms and Information webpage.

2026 Payroll Schedules

Hourly (NANCE and Adjunct)

• 2026 NANC and Adjunct Employee Payroll Schedule
• 2026 Business Office Payroll Processing Schedule
  • Department Quick Reference (Condensed)
  • Comprehensive Processing Schedule 

Contract

• 2026 Contract Employee Payroll Schedule
• 2026 Business Office Payroll Processing Schedule
  • Department Quick Reference (Condensed)
  • Comprehensive Processing Schedule

 How to Complete Timesheets

• NANCE
• Adjunct
• Contract

HCM Time Reporting Codes & Descriptions List

How to Enter Time and Make Changes on Timesheet

How to Verify Your Time Entry Status

HR Monthly Timesheet Correction Request 

SDCCD Payroll Office

• SDCCD Payroll Office/Calendars/FAQ

Employee FAQs

Welcome Resources for New Hires

Time and Labor Questions

Employee Self-Service Questions

How to Enter Time and Make Changes on Timesheet

How to Verify Your Time Entry Status

Adjunct Faculty Hourly Time Reporting Codes: Questions & Answers

How to Review & Confirm Leave Balances in HCM

How to View Assignments & Employee Record Number

Frequently Asked Questions about Retirement

Frequently Asked Questions about Leaves 

Supervisor & Manager FAQs

Time and Labor WorkCenter – access Manager Self-Service functions in one place to approve and manage employee time and run key queries

Manager Self-Service Questions

How to Enter Time on Behalf of Your Employee in HCM

How to Approve Your Employee’s Time in HCM

How to Approve Your Employee’s Time in HCM via the Classic Page

How to Review Employee Payable Time in HCM

Manage Delegation - Designate a proxy to approve employee time on your behalf during an extended absence or when unavailable during time approval deadlines. Refer to the instructions below to set up and accept a delegation request.

• Create Delegation Request
• Accept Delegation Request

For additional tools, training and key resources, visit PeopleSoft HCM Info for more information.

City College Fillable Key Request Form 

• Please indicate the following on the form:
  • Alarm Code + Keys and/or Fob
  • Alarm Code Request Only
• Once signed by the Dean or Manager, send the completed form by email to: [email protected] for processing
• Business Services will obtain VPAS approval signature

District Purchasing Manual - PeopleSoft User Manual for Purchasing rev August 25, 2026

Sections for Quick Reference

• • ARMA Rules page 82
  • Amazon Business punchout guide Page 71
  • Category Codes page 84
  • Change Orders page 47
  • Direct Connect (Office Solutions & Grainger) page 53 & 61
  • Frequently Asked Questions page 4
  • How to Enter a Requisition page 27
  • PeopleSoft Supplier Intake Process page 10
  • Status Definition page 85
  • Suppliers page 11

• ACH Authorization for SDCCD Transactions
• Blanket Order Template
• Category Codes with Contacts (Rev. July 2024)
• Confirmation/Request for Remittance Form
• How to enter a Payment Request
• Request for Special Handling Form
• Software License and Support Agreement (Rev. June 2024)

• Supplier Intake Form (Rev. May 2026)
• Insurance Requirements for San Diego Community College District
• W-9 (Rev. March 2024)
• Release of Liability and Assumption of Risk Agreement Form
• TULIP - Temporary Insurance for Small Businesses 

• Request for Contract Form
• Request for Contract FAQs
• Evaluation of Employer/ Employee Relationship

• Cal-Card Guidebook (Rev. 10/16/07)
• Cal-Card Cardholder Agreement
• Cal-Card Procurement Card Application
• Cal-Card Cardholder Statement of Questioned Item
• Cal-Card Purchase Log & Reconciliation Report
• Cal-Card FAQ's - Frequently Asked Questions

• Company Kitchen - City Catering Ordering 
• How to create a login account and order catering
• SDCCD Food Services Frequently Asked Questions about Catering

• Request for Use of Facilities
• Hold Harmless Agreement for Food Vendors/Donors

• Public Art Policy Guidelines on Public Art on Campus
  DRAFT as of 8/4/2025 pending approval of the City College Public Art on Campus Committee 
• Public Art Proposal Request Form

• Space Request Form  for deparments requesting permanent use of space on campus

• City College Site Improvement Form
• SDCCD New Work Order Form (update coming soon)
• SDCCD 12 Steps to Site Improvements (update coming soon)
• Site Improvement and Work Order Presentation April 24, 2025 Zoom Link and Presentation PDF

FOR ALL MEASURE HH CAPITAL PROJECT REQUESTS (Projects NOT included in the Facilities Strategic Plan or Bond Prioritization List), please see the Facilities Planning Committee to access the Capital Project Request Form. Completed requests will be evaluated prior to being presented to the planning committee and College Council for final approval.

AP 7400 District Travel  (Rev. Nov. 2023)

Pre-Travel

• Pre-Authorization Form for Travel (Rev. Aug. 2026)
  • Travel Authorization Procedure
  • Travel Training 2026 (Video)
• GSA Per Diem Rates (Daily meals and incidentals per diem by Location)
• Travel Pre-Payment Request: Hotel or Conference Registration
• Directions for Deleting a Travel Authorization
• Directions for Canceling a Travel Authorization

After Travel

• Expense Report Procedure